STAFFING??

STAFFING

DEFINITION OF STAFFING

Staffing is defined as, “filling and keeping filled, positions in the organizational structure. This is done by identifying work-force requirements, inventorying the people available, recruiting, selecting, placing, promoting, appraising, planning the careers, compensating, training, developing existing staff or new recruits, so that they can accomplish their tasks effectively and efficiently.”

The definitions of the staffing function as given by the different management experts are given below.

“The managerial function of staffing involves manuring the organizational structure through proper and effective selection, appraisal and development of personnel to fill the roles designed into the structure.” – Koontz and O’ Donnell

“Staffing relates to the recruitment, selection, development, training, compensation of subordinate managers.” – Theo Haimann

“Staffing is the function by which managers build an organization through the recruitment, selection, and development of individuals as capable employees.” – McFarland

BENEFITS OF STAFFING

Staffing helps in getting right people for the right job at the right time. The function of staffing enables the management to find out as to how many employees are needed and with what qualifications and experience.

Staffing contributes to improved organizational productivity. Through proper selection the organization can enhance the quality of the employees, and through proper training the performances level of the employees can also be improved.

Staffing helps in providing job satisfaction to the employees and thus keeps their morale high. With proper training and development programmes their efficiency improves and they feel assured of their career advancements.

Staffing maintains harmony in the organization. Through proper staffing, individuals are not just recruited and selected but their performance is regularly appraised and promotions made on merit. For all these, certain procedures are made and are duly communicated to all concerned. This fosters harmony and peace in the organization.

IMPORTANCE OF STAFFING

The staffing function is a very important function of the management due to the following reasons.

• Staffing helps in discovering and obtaining competent personnel for various jobs.

• It helps in the optimum utilization of the human resources.

• It helps in developing professionals in every field of organizational activity.\

• It helps to improve the quantity and quality of the output by putting the right person on the right job.

• It helps in developing competencies in the organization to face the challenges.

• It helps to improve job satisfaction of the employees and hence their morale.

• It facilitates higher productive performance of the organization by appointing right man for right job.

• It reduces the cost of manpower by eliminating the wastage of the human resources.

• It facilitates growth and diversification activities in the organization.

• It provides for the development of the employees and through them it ensures continuous survival and growth of the organization.

PROCESS OF STAFFING FUNCTION

The process of the staffing function involves human resource planning i.e. estimating the size and nature of the personnel required for the recruitment and selection of the best candidates to train, to induct, to reward and to have regular and effective communication with them. The process of staffing consists of the following steps